Sales Administrative Assistant - Ingredients (Tampa, FL)
About Brothers International Food, LLC:
Brothers International Food Holdings, LLC is based in Rochester, New York with offices in Fort Lauderdale & Tampa, Florida and Shanghai (China). Since the company was founded in 2000, the company has been led by Founder and CEO, Travis Betters, whose family had been passionately involved in the processed fruit and vegetable industry for more than 70 years.
Brothers International Ingredients Division is a full-service direct importer, distributor, and supplier of bulk packaged ingredients for the food and beverage industry. In addition to supplying top-quality fruit and fruit juices, Brothers International is the parent company of Brothers-All-Natural, a leading Freeze-Dried Snack brand. Both Branded and Private label products can be found in retailers nationwide.
In 2021, Brothers International acquired Dennick FruitSource. The combination allowed these two leading B2B ingredients companies to significantly expand their diversified product portfolio to better serve their customer base as a global supplier. In 2023, Brothers International acquired Hosh International LLC. Hosh is a value-added supplier of fruit and vegetable juice concentrates and purees to global CPG companies, operating a similar business model to Brothers’ B2B fruit ingredients division.
Provide Supply Chain and Logistics support to for all Brothers International Food, LLC products. Manage the customs and compliance process to ensure the timely importation of products, including completion of Importer Security Filing (ISF), customs entry, assignment of Harmonized Tariff System (HTS) codes, and audit/payment of all associated duties, fees and port charges. Assist Shared Logistics Services team in tendering freight, tracking/expediting inbound shipments, document review and managing all exams by U.S. government agencies.
The essential functions include, but are not limited to the following:
Assist VP of Ingredient Division with day-to-day activities related to sales.
Prepare, send, and follow up on offers to customers.
Engage customers through calls, emails, and visits.
Keep track of contracts and shipments to customers.
Work with ERP system to enter and organize sales data.
Available for travel to visit customers and attend trade shows.
Assist with company event planning and celebratory events.
Preparing shipping of labels and ordering FedEx and UPS pickups and deliveries
Answer central telephone system and direct calls in a professional and courteous manner.
First point of contact, in person and by telephone; responds to inquiries and refers, when
necessary, to the appropriate person, official or department.
Maintain office supply inventory.
Managing and ordering of kitchen supplies
Assist with coordinating businesses lunches and other related duties.
Minimum Qualifications (Knowledge, Skills and Abilities):
- • Excellent computer skills including all MS Office applications (Word, Excel, Outlook, PowerPoint) required.
- • Must be a self-starter with excellent interpersonal and communication skills with a talent for customer service and ethical conduct.
- • Must have strong customer support orientation (for internal/external customers), demonstrated professional demeanor, and the ability to maintain confidential information.
- • Must have strong skills in organization and planning, attention to detail, and demonstrated ability to work independently and exercise sound judgment and problem solving.
- • Excellent ability to multi-task and prioritize in a busy, fast growth environment.
- • Exhibit extraordinary flexibility and willingness to work closely with the sales management team.
- • Prior administrative office experience
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.