TITLE:   Human Resources Assistant

DEPARTMENT:   Human Resources

REPORTS TO:   HR Manager

FLSA STATUS:   Non-Exempt

EMPLOYMENT STATUS:  Full-time

About Brothers International Food Holdings, LLC:

Brothers International Holdings, LLC. is a privately-owned food and beverage company based in New York with offices in China and Florida. The company’s Ingredients division supplies top-quality fruit and fruit juice concentrates to a number of Fortune 100 food companies. The Consumer Packaged Goods (CPG) division includes Brothers-All-Natural, the #1 Freeze-Dried Snack Brand, and also produces private label freeze-dried fruit snacks for some of the leading retailers in the US.

Position Summary:

The Office Assistant is responsible for greeting and directing visitors, vendors, clients, and customers to appropriate locations and parties. Notifies personnel of visitor arrival. The Office Assistant will also perform routine clerical, secretarial and administrative work in answering telephones, providing customer assistance, data processing, and record-keeping and office maintenance.

Essential Functions:

The essential functions include, but are not limited to the following:

• Coordinate and schedule phone screens and interviews for the HR Manager
• Update weekly recruiting and hiring statuses in the HRIS
• Assist with company event planning and celebratory events
• Using applicable software programs to create inventories, letters, and other business-related documents
• Preparing shipping labels and ordering FedEx and UPS pickups and deliveries
• Answers central telephone system and directs calls in a professional and courteous manner
• First point of contact, in person and by telephone; responds to inquiries and refers, when necessary, to the appropriate person, official or department.
• Maintain order in common areas such as cafeteria, office supply room, bathrooms, and conferences rooms
• Maintains office supply inventory.
• Managing and ordering of kitchen supplies.
• Assist with coordinating businesses lunches and other related duties.

Minimum Qualifications (Knowledge, Skills and Abilities)

• 2 years of reception experience (or equivalent customer related ability)
• Prior administrative office management experience
• Proficient in Microsoft Office, specifically Excel, Word, and PowerPoint
• Excellent oral and written communication skills
• Excellent customer relationship skills
• Ethical Conduct at all times
• Ability to take initiative to solve problems and complete task in a timely manner
• Other duties as assigned by management

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus

Note:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbents will possess the skills aptitudes and abilities to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

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